Executive Assistant

Recruitment License: IBI Co. LTD, Domestic Recruitment License No. 2981

IBI Co. LTD, a licensed recruitment agency, is hiring on behalf of our client — a newly incorporated European provider of high-performance metallic parts and components, designed for integration into long-term maintenance contracts. Their innovative solutions serve a wide range of industries including:

Steel, Aerospace, Power Generation ), Rail, Oil & Gas, Mining, Petrochemical, Food Industry, and more.

Position Overview: Executive Assistant to the CEO

This pivotal role supports the leadership team, especially the CEO, in all administrative, clerical, and operational facilitation functions. Ideal for candidates who are highly organized, proactive, and eager to grow with a dynamic and expanding European company.

Key Responsibilities:

Maintain legal and statutory records (until Company Secretary is appointed)

Represent the company in dealings with Bulgarian Authorities, Banks, and Institutions

Provide administrative support to the CEO and Management Team

Organize travel, schedule meetings, manage correspondence, and prepare reports

Maintain CEO’s agenda and coordinate internal/external communications

Keep employee HR records up-to-date in compliance with statutory requirements

Act as secretary for Weekly Management Meetings; record and circulate minutes

Issue sales invoices and support purchasing activities based on management directives

Manage marketing communications and coordinate with external consultants

Support ERP system implementation and maintain Trello project tracking

Oversee company expenses and petty cash

Required Qualifications & Skills

Knowledge & Tools:

University degree in Law or Economics

Proficiency in Microsoft Office (especially Outlook and Excel)

Basic knowledge of ERP systems and Trello

English: C1 (strong written and verbal skills)

Bulgarian: B1 minimum

German or French: a plus

Key Competencies:

Excellent organizational and time-management skills

Strong logical reasoning and structured approach

High level of accuracy and attention to detail

Good interpersonal and communication abilities

Problem-solving mindset and self-initiative

Strong team player and active contributor

What’s on Offer

Work at the heart of a high-potential industrial company

Be part of a dynamic, cross-sector business environment

Gain exposure to international operations and innovative technologies

Opportunity for personal and professional development

Ready to elevate your career?
Apply now through IBI Co. LTD and take the first step toward a strategic executive role in European industry.